Conference and trade show headshot stations
A headshot station is a useful attendee benefit, a steady booth activation and a consistent source of professional portraits. DresticHaus brings the backdrop, lights, posing direction and retouching workflow to your conference floor. You manage one vendor and your attendees leave with photographs they can actually use.
Built for the planner's run of show
Send the venue, service hours, expected headcount, booth dimensions and sponsor requirements. We turn that into a fixed scope covering load-in, headshot hours, breaks, load-out and delivery. If the station sits inside an exhibit booth or sponsor lounge, we coordinate with your production contact before show day.
- Footprint: about 10ft by 10ft of floor, one standard outlet, and a wall to hang the backdrop on
- Throughput: about 30 people an hour once the line is moving
- Staffing: One operator per station. A second station is quoted per show
- Delivery: retouched gallery within five business days
- Procurement: W-9, clear invoices and a certificate of insurance on request
Keep the line moving
We guide each attendee through posture and expression without making the interaction feel rushed. A consistent background, crop and lighting keeps the full gallery usable by the sponsor, while individual attendees get a polished image for LinkedIn, speaker profiles and press.
Solo days run on a QR form: attendees give a name, an email and a phone number, and the gallery goes out when it is ready. If the sponsor wants the list, the form says so before anyone types their details, and the venue's own consent language wins if it is stricter.
Sponsor-ready options
A branded gallery is available: the sponsor's mark, not the studio's, if that is what the show wants. A second station is quoted per show, since it depends on power, floor space and a second operator.
We can also cover keynotes, panels, networking and the after-party in photo and video, so the event team receives one coordinated set of files.
Recent station experience
For goMLR, DresticHaus ran the Wells Fargo x NGLCC '26 Expo Marketplace headshot station at the Sheraton San Diego and delivered a shared online gallery within five business days. Every attendee who sat down left with a retouched frame they could use the same week.
Las Vegas based, West Coast ready
Las Vegas events do not add airfare or a hotel line to the station quote. We also work in San Diego, Los Angeles, the Bay Area, Phoenix and Salt Lake City, and travel nationwide. Las Vegas and the valley carry no travel fee, and anywhere else travel is billed at cost
Frequently asked questions
What does a conference headshot station need from the venue?
A standard outlet and about 10x10 ft. Send the exhibitor manual and floor plan and I will coordinate load-in, power and the rest.
How many attendees can you photograph?
Up to 40 people an hour running one station solo. For hundreds to thousands of attendees I work with goMLR to bring multiple photographers, makeup artists and a queue system.
When will attendees receive their headshots?
The retouched gallery goes out within 5 business days, usually sooner. Rush delivery inside 48 hours and instant on-site delivery are available at an added cost.
Can the sponsor collect leads through the station?
Yes. Each attendee scans a QR code and leaves a name, email and phone, so the list is yours and the gallery can carry the sponsor's mark on request.
Can you cover the conference beyond the headshot station?
Yes. We can add keynote, panel, networking and after-party photo or video coverage to the same scope.